In the past year, I ran an event planning for 1000 people. Some of the preliminary conversations had to do with technology needs and meal needs for an event of this size. Here’s the agenda for the preliminary meeting.
Schedule – rigging, with Event Center
Stage Design for the Arena to Events Center
Time loading in and out
Volunteers needs in Arena (in addition for set up)
Exhibit Hall — A/V needs on mini-stage
Production Schedule – minute by minute
Communication meetings before the event
Dressing Room – Identification
Equipment/Food being brought
Friday Meal – Menu
Saturday Lunch – Menu
Saturday Dinner –
Sunday Breakfast Bags
When are bags are ready to be packed and delivered?